> ## Documentation Index
> Fetch the complete documentation index at: https://docs.captrid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Reviewing and Approving Photos

> How to review, approve, and reject photo submissions in a session.

After capturers submit photos, they arrive in the **Submissions** tab of your session for review. As an admin or coordinator, you decide which photos are accepted.

## Viewing submissions

1. Open your session from the sidebar
2. Go to the **Submissions** tab
3. Use the status filter to focus on what needs attention:
   * **Pending** — New submissions awaiting your review
   * **Approved** — Photos you've already accepted
   * **Rejected** — Photos you've sent back for a retake

## Reviewing a photo

Click on any submission to see the full-size photo along with the person's details. From here you can:

| Action             | What it does                                                                    |
| ------------------ | ------------------------------------------------------------------------------- |
| **Approve**        | Accept this photo as the current approved photo for the person                  |
| **Reject**         | Send it back to the capturer with a reason (they receive an email notification) |
| **Request retake** | Ask the capturer to take a new photo, with specific notes about what to improve |

<Info>
  Only **one photo per person** can be approved at a time. If you approve a new photo, the previous approved photo is automatically **superseded** — it's kept in the history but is no longer the active photo.
</Info>

## Rejection reasons

When you reject a photo, include a clear reason so the capturer knows what to fix. Common reasons:

* Poor lighting or harsh shadows
* Photo is blurry or out of focus
* Wrong person photographed
* Eyes closed
* Background too busy
* Subject not centred in frame

The capturer receives an email notification with your rejection reason and can submit a new photo.

## Bulk review tips

* Use the **Pending** filter to work through new submissions efficiently
* Photos are shown with the person's name and UID for easy identification
* The submission count on the Overview tab shows how many are pending review

## Photo statuses

| Status               | Meaning                                                |
| -------------------- | ------------------------------------------------------ |
| **Pending**          | Submitted, waiting for your review                     |
| **Approved**         | Accepted as the current photo for this person          |
| **Rejected**         | Sent back to the capturer with a reason                |
| **Retake Requested** | You've asked the capturer for a new photo              |
| **Superseded**       | Was previously approved, but a newer photo replaced it |

## What happens after approval

Approved photos are:

* Shown as the person's current photo throughout the session
* Available for **export** (ZIP download with custom filenames)
* Available for **ID card printing** via card templates
* Included when you **generate a ChangeSet** to sync back to your Master List