> ## Documentation Index
> Fetch the complete documentation index at: https://docs.captrid.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Entering Data (Data Sessions)

> How to fill in and submit data fields on the mobile app for data collection sessions.

Some sessions are set up for **data collection** rather than photo capture. In a data session, you'll fill in or update information for each person — things like phone numbers, emergency contacts, or dietary requirements.

## Opening a data session

1. Open the CaptrID app and sign in
2. On your home screen, tap the data session you've been assigned to
3. You'll see the roster of people to collect data for

Data sessions are marked with a form icon instead of a camera icon.

## Filling in data

Tap a person from the roster to open their data entry form. You'll see three sections:

<Frame caption="The mobile data entry form showing the person header, read-only context fields, and editable input fields">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/captrid/images/capturer-guide/data-entry-form.png" alt="Mobile data entry screen with person name at top, read-only department field, and editable phone number and email fields" style={{maxWidth: '300px'}} />
</Frame>

1. **Person header** — The person's name and UID (read-only)
2. **Context fields** — Read-only fields that help you identify the person (e.g. department, year level)
3. **Editable fields** — The fields you need to fill in or update

### Field types

| Field type   | What you'll see                   |
| ------------ | --------------------------------- |
| **Text**     | A standard text input             |
| **Number**   | A number input (numeric keyboard) |
| **Email**    | An email input with @ keyboard    |
| **Date**     | A date picker                     |
| **Dropdown** | A list of options to choose from  |

### Required fields

Some fields are marked as required (shown with an asterisk \*). You must fill in all required fields before you can submit. The **Submit** button stays disabled until all required fields are complete.

## Submitting data

Once you've filled in the editable fields:

1. Review your entries
2. Tap **Submit**
3. The data is sent to your admin for review

<Info>
  If your admin has enabled **auto-approve**, your submission is accepted immediately. Otherwise, it goes into a review queue and your admin will approve it or send it back for changes.
</Info>

## Revision notes

If your admin flags your submission for revision, you'll see a **banner** at the top of the person's data entry form with their feedback — for example, "Please include the area code with the phone number."

<Frame caption="Revision notes banner displayed at the top of the data entry form with the admin's feedback message">
  <img src="https://mintlify.s3.us-west-1.amazonaws.com/captrid/images/capturer-guide/data-entry-revision-banner.png" alt="Mobile data entry screen showing an amber revision notes banner at the top with admin feedback text" style={{maxWidth: '300px'}} />
</Frame>

To resubmit:

1. Tap the person from the roster (they'll be marked as needing revision)
2. Read the revision notes in the banner
3. Update the fields as requested
4. Tap **Submit** again

Your revision notes are automatically cleared when you resubmit.

## Statuses

Each person in the roster shows their current status:

| Status             | Meaning                                                         |
| ------------------ | --------------------------------------------------------------- |
| **Pending**        | Not yet submitted                                               |
| **Submitted**      | Data submitted, waiting for admin review                        |
| **Needs Revision** | Admin has sent it back with feedback — check the revision notes |
| **Approved**       | Data accepted — no further action needed                        |

## Tips

* You can submit data for people in any order — you don't need to follow the roster sequence
* If you're unsure about a field, leave it blank (if it's not required) and make a note for your admin
* Data sessions work offline the same way as photo sessions — your submissions queue locally and sync when connectivity returns

## What's next?

<Columns cols={2}>
  <Card title="Capturing Photos" icon="camera" href="/capturer-guide/capturing-photos">
    Learn how to capture photos in photo sessions.
  </Card>

  <Card title="Key Concepts" icon="lightbulb" href="/getting-started/key-concepts">
    Understand how sessions, Master Lists, and approvals work.
  </Card>
</Columns>