CaptrID logs every significant action in your organisation automatically. Audit logs give you a complete, tamper-proof record of activity — useful for compliance, troubleshooting, and understanding who changed what.
Viewing audit logs
- From the sidebar, click Audit Logs (under the Data section)
- You’ll see a chronological list of actions, most recent first
Each log entry shows:
| Field | Description |
|---|
| Action | What happened (e.g. “Photo approved”, “Session created”) |
| Entity | Which record was affected (with a link to it, if it still exists) |
| User | Who performed the action |
| Date & time | When it happened |
| Details | Additional context (e.g. rejection reason, field values changed) |
Filtering and searching
Use the filters at the top to narrow down the log:
| Filter | Options |
|---|
| Entity type | Session, Submission, Master List, Person, Changeset, Card Template, Wallet Pass, Organisation |
| Action | Created, Updated, Deleted, Approved, Rejected, Applied, Rolled Back, Erased |
| Date range | From/to date picker |
Common action types
| Action | When it’s logged |
|---|
session.created | A new session is created |
session.archived | A session is archived |
photo.approved | A photo submission is approved |
photo.rejected | A photo submission is rejected |
changeset.generated | A changeset is generated from a session |
changeset.applied | A changeset is applied to a Master List |
changeset.rolled_back | A changeset is rolled back |
person.created | A person is added to a Master List or session |
person.erased | A person’s data is permanently erased (GDPR) |
pass.generated | A wallet pass is created |
pass.revoked | A wallet pass is revoked |
pass.verified | A wallet pass QR code is scanned for verification |
Exporting audit logs
Click Export to CSV to download the filtered log entries as a spreadsheet. This is useful for compliance reporting or sharing with auditors.
The export includes all columns: date, user, action, entity type, entity name, and details.
Who can see audit logs
| Role | Access |
|---|
| Organisation Admin | Full access to all audit logs |
| Coordinator | Can view audit logs |
| Capturer | No access |
Audit logs are immutable — they cannot be edited or deleted, even by Organisation Admins. This ensures a trustworthy record for compliance purposes.
What’s next?
