Skip to main content
Some sessions are set up for data collection rather than photo capture. In a data session, you’ll fill in or update information for each person — things like phone numbers, emergency contacts, or dietary requirements.

​
Opening a data session

  1. Open the CaptrID app and sign in
  2. On your home screen, tap the data session you’ve been assigned to
  3. You’ll see the roster of people to collect data for
Data sessions are marked with a form icon instead of a camera icon.

​
Filling in data

Tap a person from the roster to open their data entry form. You’ll see three sections:
Mobile data entry screen with person name at top, read-only department field, and editable phone number and email fields

The mobile data entry form showing the person header, read-only context fields, and editable input fields

  1. Person header — The person’s name and UID (read-only)
  2. Context fields — Read-only fields that help you identify the person (e.g. department, year level)
  3. Editable fields — The fields you need to fill in or update

​
Field types

​
Required fields

Some fields are marked as required (shown with an asterisk *). You must fill in all required fields before you can submit. The Submit button stays disabled until all required fields are complete.

​
Submitting data

Once you’ve filled in the editable fields:
  1. Review your entries
  2. Tap Submit
  3. The data is sent to your admin for review
If your admin has enabled auto-approve, your submission is accepted immediately. Otherwise, it goes into a review queue and your admin will approve it or send it back for changes.

​
Revision notes

If your admin flags your submission for revision, you’ll see a banner at the top of the person’s data entry form with their feedback — for example, “Please include the area code with the phone number.”
Mobile data entry screen showing an amber revision notes banner at the top with admin feedback text

Revision notes banner displayed at the top of the data entry form with the admin's feedback message

To resubmit:
  1. Tap the person from the roster (they’ll be marked as needing revision)
  2. Read the revision notes in the banner
  3. Update the fields as requested
  4. Tap Submit again
Your revision notes are automatically cleared when you resubmit.

​
Statuses

Each person in the roster shows their current status:

​
Tips

  • You can submit data for people in any order — you don’t need to follow the roster sequence
  • If you’re unsure about a field, leave it blank (if it’s not required) and make a note for your admin
  • Data sessions work offline the same way as photo sessions — your submissions queue locally and sync when connectivity returns

​
What’s next?

Capturing Photos

Learn how to capture photos in photo sessions.

Key Concepts

Understand how sessions, Master Lists, and approvals work.