Some sessions are set up for data collection rather than photo capture. In a data session, you’ll fill in or update information for each person — things like phone numbers, emergency contacts, or dietary requirements.
Opening a data session
- Open the CaptrID app and sign in
- On your home screen, tap the data session you’ve been assigned to
- You’ll see the roster of people to collect data for
Data sessions are marked with a form icon instead of a camera icon.
Filling in data
Tap a person from the roster to open their data entry form. You’ll see three sections:
- Person header — The person’s name and UID (read-only)
- Context fields — Read-only fields that help you identify the person (e.g. department, year level)
- Editable fields — The fields you need to fill in or update
Field types
| Field type | What you’ll see |
|---|
| Text | A standard text input |
| Number | A number input (numeric keyboard) |
| Email | An email input with @ keyboard |
| Date | A date picker |
| Dropdown | A list of options to choose from |
Required fields
Some fields are marked as required (shown with an asterisk *). You must fill in all required fields before you can submit. The Submit button stays disabled until all required fields are complete.
Submitting data
Once you’ve filled in the editable fields:
- Review your entries
- Tap Submit
- The data is sent to your admin for review
If your admin has enabled auto-approve, your submission is accepted immediately. Otherwise, it goes into a review queue and your admin will approve it or send it back for changes.
Revision notes
If your admin flags your submission for revision, you’ll see a banner at the top of the person’s data entry form with their feedback — for example, “Please include the area code with the phone number.”
To resubmit:
- Tap the person from the roster (they’ll be marked as needing revision)
- Read the revision notes in the banner
- Update the fields as requested
- Tap Submit again
Your revision notes are automatically cleared when you resubmit.
Statuses
Each person in the roster shows their current status:
| Status | Meaning |
|---|
| Pending | Not yet submitted |
| Submitted | Data submitted, waiting for admin review |
| Needs Revision | Admin has sent it back with feedback — check the revision notes |
| Approved | Data accepted — no further action needed |
Tips
- You can submit data for people in any order — you don’t need to follow the roster sequence
- If you’re unsure about a field, leave it blank (if it’s not required) and make a note for your admin
- Data sessions work offline the same way as photo sessions — your submissions queue locally and sync when connectivity returns
What’s next?
