Photo Day runs entirely in your browser. You’ll need a webcam (a laptop’s built-in camera works; an external 1080p webcam gives better results) and camera permission granted to the site.
Opening Photo Day
- Open your session and go to the Submissions tab.
- Select Photo Day in the top-right.
- Grant camera access when the browser asks.
The Photo Day capture screen with the session roster on the left and the live viewfinder in the centre.
Working the roster
The left panel lists everyone in the session. Filter by To do, Pending, or Done, or search by name or ID. Selecting a person makes them the capture target — their name shows beneath the viewfinder (“Capturing: …”). After each capture the roster refreshes, so you can watch the “captured” count climb as you work through the queue.Framing
The viewfinder draws a head-and-shoulders outline measured from real ID photos — ask the subject to fit their head to the outline with their eyes on the dashed line. The framing picker in the toolbar offers three presets:
The picker opens on your organisation’s configured framing default, and the outline matches what the server will produce — so a photo framed to the guide needs little or no cropping later.
Live capture guidance
When your organisation has AI capture assist switched on (see Organisation Settings), Photo Day adds live guidance on top of the outline:- A row of live checks — Distance, Centred, Level, Facing, Eyes, Gaze — each ticking green as the subject aligns.
- One instruction at a time beneath the viewfinder (“Move back”, “Straighten your head”, “Look at the camera”), always the most important fix first.
- The outline turns green when every check passes.
Guidance runs entirely on your device, in the browser. No image or video ever leaves the computer for guidance — face detection is used only to advise on framing, never to identify anyone. With AI capture assist switched off, Photo Day shows the static framing guide and skips detection altogether.
Capturing
Select Snap to capture. The shot appears for review with two choices:- Keep — the photo is saved as a submission (and approved immediately if auto-approve is on).
- Retake — the shot is discarded (any saved copy is rejected automatically) and the live view returns.
Auto-capture
Switch on Auto-capture in the toolbar and Photo Day fires the shutter for you: once every guidance check has held green for a moment, a three-second countdown runs above the caption and the photo is taken. Any check dropping out — the subject moving, looking away — cancels the countdown. Blinking doesn’t. Auto-capture requires AI capture assist, since it relies on the live checks.Auto-approve
With Auto-approve on, each kept capture is approved on the spot — the subject is done the moment the shutter fires. A newer approved photo automatically supersedes the previous one, and an auto-approved photo can still be rejected later from the review screen if you spot a problem.Quality scores
Seconds after each capture, the server scores the photo (sharpness, exposure, background, and — where enabled — face checks) and the verdict appears beside the review. See Standardising Photos for what the scores mean.Tips for a smooth session
- Set up against a plain, evenly lit background — auto-standardise can replace the backdrop later, but a clean source photo always finishes better.
- Position the webcam at the subject’s eye level if you can; a camera looking up or down makes the “Facing” check harder to satisfy.
- Use Auto-capture + Auto-approve for long queues: subject sits, aligns, the countdown fires, next person.
- Keep an eye on the quality verdicts — a run of low scores usually means the lighting or camera focus has drifted.